A post office is a public office governed by the government of a country and offers services related to dispatch and receiving of letters, parcels, selling postal stamps, and other such duties. The tasks and responsibilities of a post office may vary from country to country. Post offices in many countries also receive passport applications, ID card applications, and sending parcels and baggage abroad. A post office does not function within the country, rather they have relations with post offices of other countries to ensure a smooth pathway for sending and receiving letters and parcels.

A letterhead is a printed document that provides minimal information about the organization that it is representing. This information is arranged either in the header or footer or both based on the requirements of the business or owner. A letterhead does not occupy complete paper and provides space for using it.

Post office letterhead has various applications and is used extensively for multiple reasons. These documents are used by employees for customers as well as for performing other tasks. Some of these tasks are mentioned below,

For billing customers for their parcels and letters.
For keeping receipts of every dispatch.
For answering any query from customers.
Organizing all the documents related to legal matters, utilities, etc.
Documentation of every item in the post office.
Documentation of every bought any purchased item.
For requisition of items.

Contents of letterhead are similar regardless of their organization or workplace. Some variations may occur regarding the provided information based on the nature of the business. Contents provided on post office letterhead are mentioned below,

Name of the post office
Logo of the post office
Director in charge
Complete address of post office
Contact information
Social media handles (if any)
Conditions pertaining to dispatch and receive of letters and parcels.

Design

Designs of post office letterheads are simple because they are used in an official capacity. Most of the designs include graphics along with text to further enhance the concept of letterhead. Some of the points that should be considered while designing a letterhead for a post office are given below,

Use a solid background for the document.
Choose a readable font size and style.
Provide basic information to avoid crowding of the document.
The Colour of the text should be appropriate. Avoid the use of funky colors.
Graphics should be soft and elegant and should also signify their relation to the post office such as the use of envelopes or any other image.
Perform a spell check before finalizing.

Templates

Templates of letterhead are provided on the internet and can be easily used after they are downloaded. These templates are general in nature and require the input of necessary information for use. Information about the post office can be easily edited in the provided slots of the templates, and it can be used as a post office letterhead after it has been printed.

These templates can also be purchased from freelancers or other people available on the internet who provide customized templates. They cannot be used by everyone and are specifically designed for the post office.