Transport Company Letterhead Templates

Transport company letterheads are the official empty papers with the company’s basic profile stated on them, which are used to draft an official document to indicate its belongingness to a transport company. To make a document legally acceptable, it needs to be issued on a company’s letterhead and should be duly signed and stamped.

A transport company is a company that provides the services of transporting people and/or freight from one place to another. The vehicles used in the business can be owned, rented out, or leased out. Communication is a basic requirement for the smooth functioning of such a company; both internal and external communication is carried out on a routine basis. For these correspondences, the letterheads are used as a medium to write/type the document’s content.

Who can use the transport company letterheads?

The stakeholders for regular or usual correspondence include:

• The employees of the company: They need to be communicated with for the day-to-day activities, hiring letters, warning letters, notifications, terminations, etc.
• The CEO or top management: For example, the letterhead can be used to present different proposals for purchasing cars, etc.
• The clients or customers: The itinerary plan for the trips, freight deliveries, etc. is documented on letterhead.
• The suppliers or relevant companies: The orders of spare parts, the hiring of vehicles, etc., are carried out on the letterheads.
• The government organizations: Approvals are sought by sending the requests on the letterheads.

When a document is sent on letterhead, the recipient would deem it:

• Professional
• Associated with the transport company.
• Authentic
• Valid
• Legal

Designing the letterhead

In addition to the above perspectives, a transport company can sell itself and generate income through well-designed letterhead. On the other hand, poorly designed letterhead may indicate non-professionalism to the recipient. Therefore, it is important to consider many aspects when a template for the official letterhead is being drafted, such as:

• The letterhead needs to be spacious and should have enough space to insert the document’s content.
• The pictures and images should be used to make the letterhead attractive, but:
  • They should be aligned with the transport company’s positioning.
  • They should indicate that the company runs a transportation business.
  • The company’s target market and the offered services should also be indicated. For instance, if the company only handles freight, pictures of trucks should be used instead of passenger cars.
• The stated information should not be outdated or incorrect.

Contents of the letterhead

Generally, the template for such letterheads is designed in the following way:

• Provided space for stating the date of the document.
• Registered name of the transport company.
• Official contact information: relevant addresses and numbers.
• Registered logo.
• Slogan or tagline, if any
• It provided space for the content of the document or correspondence.
• It provided space for the signature of the authorized person and the official stamp.
• Footnote, if any.
• Background patterns or decorative images to indicate the company’s line of business.

Sample Transport Company Letterheads

#1

#2

#3

#4

#5

#6

#7

#8

#9

#10

#11

#12