Hotel letterheads are sheets of paper, that are used as office stationery for printing or writing any official documents. The letterhead represents a link of the paper with the organization. A document printed on letterhead is considered a formal document, that can be relied on, and is acceptable, even as evidence. The validity and authenticity of a paper increases, if it is prepared on a letterhead, and duly signed and stamped by an authorized person.

A hotel is a type of business, that needs continuous correspondence with its stakeholders. Having a specialized letterhead would help a hotel in building a link with its documents, by using the letterhead for all the official communications. A hotel can use its letterhead in various scenarios, such as:

To print the bills or receipts.
To write any sort of applications or requests.
To place orders.
To issue letters, such as warning letters, termination letters, promotion letters, etc.
To notify about any sort of changes.
To correspond with the customers, employees, suppliers, and other stakeholders.
For any type of official communication and correspondence, etc.

A letterhead can be designed by a professional, or a free template can be customized, as per the hotel requirements. The choice between the two options can be made by the hotel management. However, it is important to consider few factors, while designing a letterhead, such as:

The design and outlook of the letterhead should be professional and decent.
The letterhead should be unique and distinctive so that it stands out from the letterheads of other hotels.
Although the colors chosen depend on the type of business, but, for a hotel, the colors used should be aligned with the positioning of the hotel. For instance, if it is a five-star hotel, that caters to the high class and corporate world, using extremely loud colors would not give a good impression.
The images or pictures used should be formal as well as should not hide or overshadow the text.
The printed text on the letterhead should be correct, up-to-date, and sufficient.
Enough space should be left for adding the text of the correspondence.

The details selected to put on the letterhead varies as per the hotel’s requirements. However, generally, the following information is included on the hotel letterheads:

Space for the date.
Name of the hotel.
Address and contact details of the hotel.
Logo and slogan of the hotel.
Background image, if any.
Space for the Stamp.
Space for the signature.

The document, which is printed on the letterhead, is not only considered reliable but also shows that the hotel is a formal and professional organization. The notices, letters, bills, etc., issued on a duly signed and stamped letterhead, are taken as official documents, that can be trusted, and are, usually, kept in the records. The documents can even be used as legal evidence if a need arises.

Hotel letterhead template